A. Records maintenance procedures shall be developed to ensure that due care is taken to maintain and preserve city records safely and accurately over the long term. The city recorder shall be responsible for monitoring the application and use of technical processes in the creation, duplication, and disposal of city records. He/she shall monitor compliance with required standards of quality, permanence, and admissibility pertaining to the creation, use, and maintenance of records.

B. All city records shall remain the property of the city unless federal or state legal authority provides otherwise. Property rights to city records may not be permanently transferred from the city to any private individual or entity, including those legally disposable obsolete city records. This prohibition does not include the providing of copies of city records otherwise produced for release or distribution under this chapter.

C. Custodians of any city records shall, at the expiration of their terms of office, appointment or employment, deliver custody and control of all records kept or received by them to their successors, supervisors, or to the city manager. [Ord. 08-21-2018A § 1 (Exh. A). Code 2000 § 4-3-16. Formerly 2.75.160].