A. Board Composition. The board shall consist of members appointed by the mayor in accordance with subsection (B) of this section and a member of the city staff assigned by the city manager to oversee the West Point arts council activities.

B. The mayor shall appoint board members with the advice and consent of the city council, except for the member of the city staff. All members of the board must live within the West Point City limits.

C. Prospective board members shall submit a letter of interest to the arts council, which may recommend them for service in a specific assignment. All citizens of West Point City are welcome to submit applications for open positions or show interest at any time. Each board member shall demonstrate interest, competence and knowledge in the operation and functions of the West Point arts council.

D. Terms of Office. The terms of office for board members, who are not members of the city staff, shall be four years. These members’ terms shall be staggered so that no more than 25 percent of the members’ terms expire at the same time. The term of office for the city staff designated as a member of the board shall be as determined by the city manager. Appointments to the board should be made no later than the first city council meeting in September of each year, and shall be filled as quickly as practicable when a vacancy arises due to resignation. In circumstances where appointments are not made prior to the first city council meeting in September each year, said appointments shall be made as soon as reasonably possible thereafter.

E. Council Liaison. The city council shall appoint one of its members to serve as liaison to the board. The council member shall attend the meetings of the board, advise and act as a liaison to the city council regarding the board, and participate in meetings as provided in this section, with no power to vote thereon.

F. Removal. Members shall serve at the pleasure of the city and the city council may remove board members at any time by majority vote.

G. Vacancies. Midterm vacancies of appointed board members occurring for any reason shall be filled for the remainder of the unexpired term by appointment of the mayor, with the advice and consent of the city council, in accordance with the procedures for appointment set forth herein.

H. Compensation. Members shall serve without compensation and all services performed shall be deemed “voluntary services” for purposes of the Governmental Immunity Act of Utah. Members shall be deemed “volunteers” for purposes of city ordinances, rules, regulations and policies concerning personnel, except that the board shall provide for reimbursement of actual expenses incurred upon prior approval, or for reasonable and necessary expenses incurred in the performance of their duties as determined appropriate by the city manager and upon presentation of proper receipts and vouchers. All expenses shall be consistent with the city’s purchasing policy and subject to administrative rules as established by the city manager.

I. Quorum. The board shall not conduct official business on behalf of the West Point arts council, except in the presence of a properly constituted quorum. A quorum shall consist of a majority of the appointed members, with at least two in attendance being members of the executive board. Participation through electronic means shall be adequate for creating a quorum and voting on West Point arts council members.

J. Rules. The board may adopt bylaws and/or reasonable rules and regulations in accordance with the provisions set forth herein for governing the conduct of its business. All such rules and regulations shall be submitted to the city council for review and approved by resolution of the city council. [Ord. 01-17-2023A § 1].