2.75.040 Definitions.
As used in this chapter, the following definitions shall be applicable:
“Act” shall refer to the Government Records Access and Management Act, Section 63G-2-101 et seq., Utah Code Annotated 1953, as amended.
“Actual cost” shall include, but not be limited to, time and overtime of city staff in preparation of information request.
“Computer software program” means the series of instructions or statements that permit the functioning of a computer system in a manner designed to provide storage, retrieval, and manipulation of data from the computer system, and any associated documentation, manuals, or other source materials explaining how to operate the software program. “Software” does not include the original data or record which is manipulated by the software.
“Controlled records” shall be those defined as controlled under the provisions of the Act.
“Data” shall refer to individual entries (for example, birth date, address, etc.) in records.
“Dispose” means to destroy, or render irretrievable or illegible, a record or the information contained in it by any physical, electronic, or other means, including unauthorized deletion or erasure of electronically recorded audio, visual, nonwritten formats, data processing, or other records.
“Nonpublic records” shall refer to those records defined as private, controlled, or protected under the provisions of the Act.
“Private records” shall refer to those records classified as private under the provisions of the Act.
“Protected records” shall refer to those records classified as protected under the provisions of the Act.
“Public records” shall refer to those records which have not been classified as nonpublic in accordance with the provisions of the Act.
“Record” means all books, letters, documents, papers, maps, plans, photographs, films, cards, tapes, recordings, or other documentary materials, and electronic data regardless of physical form or characteristics, prepared, owned, used, received, or retained by the city where all the information in the original is reproducible by some mechanical, electronic, photographic or other means. “Record” does not mean:
1. Temporary drafts or similar materials prepared for the originator’s personal use or prepared by the originator for the personal use of a person for whom he is working;
2. Materials that are legally owned by an individual in his private capacity;
3. Materials to which access is limited by the laws of copyright or patent;
4. Junk mail or commercial publications received by the city or by an officer or employee of the city;
5. Personal notes or daily calendars prepared by any city employee for personal use or the personal use of a supervisor or such notes, calendars or internal memoranda prepared for the use of an officer or agency acting in a quasi-judicial or deliberative process or pursuant to matters discussed in a meeting closed pursuant to the Utah Open Meetings Act; or
6. Proprietary computer software programs as defined in this section that are developed or purchased by or for the city for its own use. [Ord. 08-21-2018A § 1 (Exh. A). Code 2000 § 4-3-4].