“Bid” means an estimate submitted to the city from a vendor of a good or service relative to what that vendor expects a good or service will cost the city.

“Business day” means a day when West Point City administration offices are open for public business.

“City” means West Point City Corporation.

“City purchasing agent” or “purchasing agent” means the purchasing agent or assistants whose duties include procurement of goods and services for the entire city.

“Department buyer” means the person or persons charged by a city department head to procure for that department.

“Emergency” means an imminent threat to the public health, safety, and welfare or a situation involving an imminent and substantial risk of injury or loss to property or public funds under conditions which reasonably do not permit fulfilling all of the purchasing requirements provided for in this chapter.

“Item” means goods, services, or a combination of both, of one type.

“Professional services” includes, but is not limited to, the following services: medical diagnosis or treatment; veterinary; psychological or emotional diagnosis, testing, and analysis; communications services; engineering services; urban planning; risk management; architectural services; legal services; public surveying and statistical analysis; hazardous substance consulting and disposal; geology consulting; hydrology; technical writing; seismic consulting; impresarios, producers, and performers; artistic services; and financial services, including auditing, banking, bonding, insurance, and tax consulting; and other consulting services which require a high level of training, skill, and special knowledge not common among lay people.

“Provider” means a person who offers or provides goods, services, or a combination of both to the city under contract.

“Purchase order” means official, written documentation authorizing the purchase of a good or service on behalf of the city by an employee, officer, or other authorized and recognized agent.

“Sole source provider” means any vendor of a good or service of such a unique nature as to significantly hinder the city’s ability to competitively bid a purchase or seek alternative vendors without employing unreasonable/uneconomical measures to seek out and solicit vendors of the good or service in question.

“Vendor” means an individual, organization, or corporation which provides any good or service for sale. [Ord. 06-18-2013A § 2].